How To Set Up Recurring Meetings In Outlook

Schedule a meeting with other people

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You can ship a meeting request to one or more people. Outlook tracks who accepts the request and reserves fourth dimension on your calendar for the meeting. When you lot create a coming together request, you can add attachments, set a location, and employ the Scheduling Assistant to choose the best time for your meeting.

Schedule a meeting

1. Create a meeting request in i of the following means:

   • From the Inbox, select New Items > Meeting or use the keyboard shortcut Ctrl + Shift + Q.

     

   • From the calendar, select New Meeting or use the keyboard shortcut Ctrl + Shift + Q.

     

   • From an electronic mail message in the Inbox, select the Respond with Meeting button.

     

2. Add attendees in one of two ways:

   • Add together your attendees to the To line of the meeting request and skip to footstep 4.

   • If you're using an Microsoft 365 or an Exchange account, utilize the Scheduling Assistant to come across attendee schedules.

3. In the Scheduling Banana, either click the box under your proper name and type an attendee's name or email address or click the Add Attendees button to bring up your address book.

   Click the icon next to the attendee's name in the Scheduling Assistant to marker a specific attendee as a Required Attendee ,Optional Attendee, or a Resource. When you offset typing a attendee's proper noun, Outlook will provide suggestions for yous based on the people you've met with or emailed recently. Choose a proper name from the listing to add an attendee.

   

4. Add a meeting bailiwick, start time and terminate time, and location.

   In Outlook 2022 and Outlook for Microsoft 365, you tin can start typing a location's name, for instance, Fourth Coffee Shop or Conference Room 23, and Outlook will look for location matches. Select one of the suggestions to choose that location, or continue typing to enter another location.

5. To attach a file to a coming together request, on the Insert menu, select Attach File, then choose the file you want to add.

6. If you don't want to brand this a recurring meeting, click Send. Otherwise, see Make a coming together recurring.

If y'all use Outlook for iOS, your mobile device can remind yous when yous need to leave to make it to your appointments on time.

Turn on Time To Leave

1. From Outlook for iOS, select Settings > Time To Go out.

2. Select a supported account, then use the slider to enable Time To Leave.

Note:Time To Leave is not notwithstanding available for Outlook for Android. Only Microsoft 365, Outlook.com, and some Gmail accounts are supported.

Foreclose attendees from forwarding a meeting

If you're using Microsoft 365, when you lot create a meeting request, you can prevent coming together attendees from forwarding the meeting request to other people. This new option is available to Current Channel customers after upgrading to Version 1808.

• Before you ship the meeting request, select Response Options > Let Forwarding to toggle the power for attendees to forward a coming together asking.

Run into Prevent forwarding of a meeting to larn more.

1. Click Meeting > Recurrence.

   

   Note:Apply the keyboard shortcut Ctrl+G to schedule the meeting to repeat regularly.

2. Choose the options for the recurrence design yous desire, and and then click OK.

   Note:When you lot add a recurrence pattern to a meeting request, the Meeting tab changes to Coming together Serial.

3. To send the coming together request, click Ship.

Add a person to an existing meeting

You can add another attendee to an existing meeting.

If you're the meeting owner:

1. Double-click to open up the meeting, then use the To line or the Scheduling Assistant to add together one or more people to the coming together.

2. Click Transport and and then select one of the post-obit:

   • Ship updates merely to added or deleted attendees.

   • Send updates to all attendees.

If you're not the meeting owner

1. Open the meeting asking. In the Respond group on the ribbon, select Answer, then Forward. Add one or more recipients to the meeting request.

2. Click Transport. The coming together owner volition receive notification that you've forwarded the meeting request to another person. For more information, encounter Forward a meeting.

Stop meetings early

If you're using Outlook for Microsoft 365, you tin at present have Outlook end your meetings a few minutes early on. This can help y'all build in travel time betwixt meetings. You lot can cull a different duration for meetings nether one hour and meetings over one hour.

1. Select File > Options > Calendar > Calendar options

2. Check the Cease appointments and meetings early checkbox.

   

3. Utilise the driblet-downs to select the number of minutes for meetings less than one hour and one hour or longer, and so click OK.

Demand more help?

How To Set Up Recurring Meetings In Outlook,

Source: https://support.microsoft.com/en-us/office/schedule-a-meeting-with-other-people-5c9877bc-ab91-4a7c-99fb-b0b68d7ea94f

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